Many private and public sector organizations may be unaware
that they could take steps to make better use of their office space to drive up
employee productivity and cut costs at the same time. Getting the most out of employees and their workspace makes sound
Conventional workspaces fall short
Many companies have too much office space to begin with and
yet they struggle to provide adequate spaces for their teams when they need to
show that offices have 50 percent or less desk utilization and in the UK, office
space utilization can be as low as 40 percent.
Despite such low numbers, many teams find it difficult to
work effectively in conventional office workspaces. That is because key staff −
the ones most likely to win business and fulfill contracts − typically cannot
work in strict and rigid departmental hierarchies. Instead, they are more
likely to work in project teams that change as client or organizational needs change.
Conventional office space configurations may not be able to handle these
A different approach is required; one that accommodates
office designs to the working practices of teams in today’s organizations. This
requires an office workspace to become flexible in how teams and workers occupy
different spaces throughout a work week. It also requires buildings and
facilities management to become efficient with how they heat, light and
ventilate areas of the building, centered on an occupancy-based policy.
Becoming more flexible and adaptive with office workspace
can improve employee retention and work life balances. This can help employees
become more productive, make workspace utilization more cost effective, and cut
energy and operational running costs.
Making it happen: intelligent building
There are two main objectives gained in moving to workspaces
that dynamically accommodate work teams. The first objective is workforce
productivity. The second objective is building efficiency − cutting the costs
of accommodating employees and making buildings more sustainable. Both of these
objectives require intelligent building infrastructure.
Organizations with work teams comprised of staff that work
offsite need to adapt their building infrastructures to the demands of a mobile
workforce. Employees and teams that work and communicate using mobile
technology will require a building network infrastructure that supports those
needs seamlessly and ubiquitously. This includes high speed Wi-Fi, fixed line
and indoor mobile to ensure that connectivity keeps abreast of the latest
technologies and network speeds.
Equipped with high-speed broadband Wi-Fi and indoor mobile,
as well as high-speed fixed-line networks, allow teams to work seamlessly with
the same technologies whether they’re meeting in a cafe, a meeting room or
An intelligent building infrastructure provides a common,
low cost platform for building automation systems and sensors. It enables the
creation of a granular network of occupancy sensors throughout the building,
capable of capturing large data sets of actual building use in real-time.
Granular sensor data also enables a far more flexible,
dynamic approach to making office space, meeting rooms and other facilities available
to teams or individual employees when needed. Reserved spaces are frequently
unused, blocking productive use by teams that need them. Booking systems using
real-time occupancy data allow employees to work at their most productive,
dynamically adjusting to their needs.
Today’s employees and work teams have become far more
flexible and mobile in how they work, in response to business needs that have
become more adaptable and fast moving. Intelligent building infrastructures
will enable office spaces to match the flexibility, pace and agility that
businesses require from both their work teams and facilities.
For more information on leveraging
technologies that provide intelligent solutions to improve office efficiency, register
to download the ultimate guide for connected and efficient buildings here.